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Project Manager : Project Manager Dec Jan 2014
www.aipm.com.au Project Manager 35 organisation who thrive on being indispensable. And if you want the organisation to sur vive or even thrive when you are absent, with all the bene ts that brings, then remember to build your team's capabilities so they can do the work as well as you can (or better). Tip 3: minimise interruptions Have you noticed people in your workplace who respond almost immediately to emails, phone calls and instant messages? Responsive, yes. Productive? e research indicates that this behaviour is not productive at all. It can take up to 45 minutes to regain the level of momentum and concentration needed to be able to do highly creative and innovative work after an interr uption, and it's entirely possible that within that time the phone rings again, there is a knock on the door or another email arrives to start the clock again. So you have to manage interruptions well in order to be productive; turn o instant messaging, close down your email alerts and divert phones or put them on silent. Inevitably people will interr upt you sometimes, so you must choose how best to respond. If you have di culty saying no, practise di erent ways to say yes. For example, when someone comes to see you with a question and your instinct is to say yes, but you are also in the middle of urgent work, say: "I have a deadline to meet on this right now. Would you like to come back or call me after midday, or shall I come and see you if I nish before that?" Give people three or more options that work for you. is way you are saying yes on your terms. Advance war ning may also be useful for your team, as well as helping you anticipate the day's management tasks. Tell your team that you are going to be working on an important task between 10:00am and midday, and ask them to bring you any questions before then. You should get a good idea of the team's needs for the morning and at the very least, it will clear a two- hour window in which you won't be interrupted. You could also do as many senior leaders do and have a gatekeeper (often a PA/EA) handle or hold any questions until after your inter ruption- free time. The path to leadership and job satisfaction When you take control of when your door is open and closed, get clarity on when people would like a response and better manage inter ruptions, you can more easily progress through your list while helping them with theirs. is makes you a better leader of your teams and means that your work is more rewarding, which is what we all want . ••• YOU MAY BE ACCOUNTABLE FOR THE OUTPUTS OF YOUR ENTIRE TEAM, BUT THAT DOESN'T MEAN THAT THEIR TASKS ARE ALWAYS MORE IMPORTANT THAN YOURS CONTACT YOUR PMO SIG If you work in a PMO or would like to discuss matters related to PMOs, the PMO Special Interest Groups want to hear from you. To join a PMO SIG or find out more, contact your local PMO SIG Chair. NT: Mark Dodt firstname.lastname@example.org AC T: Matt Overton email@example.com SA: Tony Wood firstname.lastname@example.org NSW: Mike Kano email@example.com VIC & National: Gary Yorke ND3@aipm.com.au
Project Manager Oct Nov 2013
Project Manager Feb Mar 2014